The Technical Report

Table of Contents



[Overview of Types]
[Importance to your Future]
[Types of Reports]
[Documentation Standards]

Survival Guide


How to write each page


Created: Nov. 10, 2000

"Intended for internal use only."

"Postings to Algonquin College's World Wide Web by individuals and student organizations reflect their own thoughts, interests and activities."

Letter of Transmittal

1347 Turing Boulevard
Apartment 256
Ottawa, Ontario
K1T 6M9

November 2, 1992


Dr. N. Wirth
English Department
Algonquin College
200 Lees Avenue
Ottawa, Ontario
K1S 0C5

Dear Dr. Wirth:

Please accept the accompanying technical report, entitled "A Technical Description of a Bubble Memory Device", in partial fulfillment of the requirements for ENL1819 (Reporting Technical Information).

The report begins with a general overview of the structure of a computer's memory. A second section explaining the basic principles of bubble memory is followed by a detailed technical analysis of an experimental bubble memory built by the Cray Computer Corporation in 1986. The last part of the report describes the probable directions of future research in this field.

I would like to thank Mr. Francis Chen, of the Cray Computer Corporation, and Mr. Yukio Mishima, of the Japan Supercomputer Project, for the enormous assistance they gave me. Thanks are also due to Chantal Belanger for her fast and accurate word processing of very difficult material.

Since bubble memory is a controversial technology, I enjoyed researching this topic very much. I hope that you in turn enjoy reading my report.

Thank you very much for your help with this project.

Yours Truly,

Bill Shockley



  1. The letter is a kind of 'cover letter,' written to the person who told you to write the report. That could be your supervisor, crew chief, or project engineer. In this case, it's your teacher.
  2. Glance through the example to notice how the letter basically says the following things, IN THIS ORDER:
    • Here's the report.
    • Here's what's in it.
    • I kind of enjoyed doing it.
    • Thanks for your help.
  3. The Letter in always worded something like the example.
  4. Careful! It is also an important legal document; ALWAYS keep a dated copy, especially in real life.
  5. Don't use abbreviations ("St." or "Ave."). This rule applies to ALL formal letters, including letters of application.
  6. If you want to publicly thank someone who helped you (a typist or a proofreader, for example), this is one place to do it.
  7. Use the FULL BLOCK FORMAT for the Letter: each line of print begins at the same point in the left margin (i.e., NO INDENTING). Paragraph by leaving a blank line, NOT by indenting.
  8. WATCH IT! Tricky punctuation, as follows:

    • COLON (:)after 'Dear -----" (example: Dear Mr. Johnston:)
    • COMA (,) after 'Yours ----" (example: Yours truly,)
    • only YOURS is capitalized--any words after it are not.
  9. Usually the Letter is not bound into the report; it is inserted loose between the title page and the Summary.
  10. Why, you ask, is the Letter an important legal document? Well, think about patents and contracts: the date on the letter shows clearly when the report and the research were completed. Go to court with confidence!
  11. You may use the all-numeric date (example: 1987 10 21) if you wish. Warning: there are only two correct formats for writing an all-numeric date: 1989-01-21 and 1989 01 21.
  12. Format and punctuation (especially in your address and the address of the person you're sending the report to) have a lot to do with the grade you get for the Letter, so be careful: don't include your name or phone number at the top of the page, for instance, and don't use end punctuation in the lines that give the addresses. Got that?

Click here for the next page.

Barclay, Barry. The Technical Report. Ottawa: Algonquin College, 1991.